Client Intake & Administrative Assistant

We are looking for a friendly and organized Client Intake & Administrative Assistant to be the first point of contact for new and existing ClearPath clients. This part-time hybrid role is ideal for students in Business, Communications, or any major who are great with people and organization.

• Answer incoming calls and emails and route them to the appropriate team member

• Schedule client appointments and manage the team calendar

• Collect and organize client onboarding documents

• Send follow-up communications and appointment reminders

• Maintain and update the CRM database

• Assist with general office administrative tasks as needed

1. Excellent verbal and written communication skills

2. Proficiency with Microsoft Office or Google Workspace

3. Strong multitasking and time management abilities

4. Professional, friendly demeanor

5. Available 12–18 hours per week, including some in-office days

• Experience with CRM tools (HubSpot, Salesforce, etc.)

• Prior customer service or receptionist experience

• Bilingual (English/Spanish) a plus

• Hybrid schedule (2 days in office, rest remote)

• Paid sick leave and holiday pay

• Professional references upon request after 6 months

• Friendly, low-stress work environment